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PA – AP Flow:
Here iam considering the AP invoice integration with Oracle Projects. I will explain about the Expense Reports flow in another topic.
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This integration involves 2 sub processes given below:
- Interfacing Supplier Invoice From Oracle Payables To Oracle Projects
- Interfacing Supplier Invoice Adjustments From Oracle Projects To Oracle Payables
Interfacing Supplier Invoice From Oracle Payables To Oracle Projects:
This process involves :
- Creating the invoice.
- Approve the invoice.
- Account for the invoice in payables.
- Run the ‘Interface Supplier Costs’ process in Oracle Projects which interfaces the invoices from AP to PA.
Interfacing Supplier Invoice Adjustments From Oracle Projects To Oracle Payables:
This process involves:
- Adjust the supplier invoice interfaced to Oracle Projects by either splitting the quantity or transferring an invoice from one project/task to another.
- Execute the PRC: Distribute Supplier Invoice Adjustment Costs process in Oracle Projects.
- Run the PRC: Interface Supplier Invoice Adjustment Costs to Payables process in Oracle Projects.
Important Project Related Fields in AP:
- Project Name – Project Name to which the Invoice is accounted in Payables.
- Task Number – Task Number of the Project to which the invoice is accounted. Note:If the Task is not chargeable, the system displays the following error message: APP-PA-19270 The Task is Not Chargeable. The same error will be received if the Chargeable Flag is not checked while defining Tasks in Projects Setup or if the task is a Parent Task. Expenditures cannot be created at the Parent Task level.
- Expenditure Types – Expenditure Type of the invoice. This is based on the projects expenditure types (pa_expenditure_types table)
- Expenditure Item Date – The date of the invoice expenditure item to be created in Projects.
- Expenditure Organization – Active Project Expenditure/Event Organization against which the invoice has to be mapped.
The Expenditure Org can be find in PA_ALL_Organizations table with pa_org_use_type = ‘EXPENDITURES’. For any organization to be a Expenditure Organization, it has to be classified in HR as ‘Expenditure/Event Organization’.
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